This notice applies specifically to proposal review, access, download, and acceptance workflows made available through usewatchdog.com and related WatchDog proposal pages.
For our main privacy practices across WatchDog services, see the Privacy Policy.
What We Collect for Proposal Workflows
| Category | Examples | Why We Use It |
|---|---|---|
| Recipient identity data | name, title, business contact details where applicable | to identify the proposal recipient and complete proposal workflows |
| Proposal lifecycle activity | proposal open, review, download, and acceptance events | to track proposal status and support lifecycle management |
| Acceptance records | acceptance timestamp, acceptance metadata | to document proposal acceptance and maintain business records; proposals are non-binding agreements and do not constitute legal signatures |
| Technical and security data | IP address, device/browser details, user agent, access logs | to secure the workflow, prevent misuse, and maintain an audit trail |
Key Service Providers & Subprocessors
The following third-party service providers process data as part of proposal workflows. For the full cross-service overview, see the Subprocessors & Service Providers page.
| Provider | Purpose | Data Retention |
|---|---|---|
| Google Cloud Platform (GCP) | primary hosting and data storage for proposal records and related data | up to 365 days; deleted upon partner departure or proposal expiry |
| Cloudflare | edge security, abuse prevention, and reliable delivery for proposal pages | up to 1 year |
| Mixpanel | proposal lifecycle tracking and operational insights | up to 3 years |
| Pipedrive | CRM records for tracking proposal details and related business follow-up | up to 3 years after last contact |
Important Note
Proposals delivered through usewatchdog.com are non-binding commercial agreements. Proposal acceptance does not constitute a legal or electronic signature and does not require compliance-grade signature infrastructure. Acceptance is recorded for business recordkeeping purposes only.
Have questions?
Our Privacy Officer is here to help clarify any points of this policy.
